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open PTO BOARD POSITIONS FOR 2018/19 – as of 10.18.18

  • CO-PRESIDENT

  • VP Membership/Directory

  • HOSPITALITY 1 (3)

  • HOSPITALITY 2 (2)

  • STAFF APPRECIATION LUNCHEON (2)

  • TEAM PARENTS

    • (Atlantis, adventurer still needed)

  • TRIVIA NIGHT (6-8 ADDITIOnal)

  • 8th grade Moving on ceremony (3 - 6th and/or 7th Grade volunteers)

  • PARENT FORUMS (2)

  • Book Fair (2)

Scroll down to view descriptions and time commitment for each position.

Co-President (2 year commitment)

  • Attends general PTO board meetings, typically the first Thursday morning of each month as well as any executive board meetings

  • Organizes the agenda for board meetings and manages the PTO activity calendar

  • Serves as the primary contact to the principal and holds regular check in meetings

  • Attends and represents Clarke at PTO Presidents’ Council (PPC) meetings, typically the first Wednesday morning of each month

  • Oversees all committees and collects and updates contact information for all committee and board members

  • Reviews the PTO budget with board members for approval and retains all official records of the PTO

  • Serves as ex-officio member of other committees

Time Commitment: 6 - 12 hours per week


VP Membership/Directory (2 year commitment)

  • Manages MySchoolAnywhere (MSA) online Directory, which is user friendly and easy to manage

  • At the start of the school year, works with feeder elementary schools and high school to initialize data in the system

  • Promotes PTO membership and encourages parents to confirm data

  • Creates content and facilitates the printing of hard copies of the Clarke PTO Directory

  • Sends mass communications from MSA in a timely manner when requested by the PTO Board

  • Manages the PTO online store with new product creation and sales report


Hospitality 1 (3 volunteers)

Coordinate two appreciation luncheons for Clarke teachers and staff within the budget provided.  The first luncheon takes place before school starts and the second and last takes place before school ends.  Lastly, coordinate dessert and drink donations during parent teacher conferences which take place late November or early December.

Time Commitment:  6 hours per volunteer


Hospitality 2 (2 volunteers)

Coordinate gift cards and thank you cards for custodian and staff in December and at the end of school.

Time Commitment:  1 hour per volunteer


Staff Appreciation Luncheon (2 volunteers)

Organizes a luncheon for all staff twice a year, one in January and a second in May as way to give back and say thank you to our Clarke Teachers and Staff.  Coordinators request parents to donate items and to volunteer to help with setup and clean up, and invite teachers and staff to the event. You need to be present when parents drop off food and throughout the event.

Time Commitment: 4 - 6 hours


Team Parents (6th, 7th and 8th grade volunteers) 

Under the guidance of the VP of Team Parents, help team teachers with any requests they might have.  Only responsibilities are to send out occasional emails on behalf of the lead Teacher or PTO, ask for supplies and/or create a sign up genius for any team volunteer activities your lead teacher may need help with, and host one teacher appreciation breakfast. Much easier than elementary!

Time Commitment: 6 - 7 hours total


Trivia Night (6 to 8 volunteers)

New this year, Trivia Night is a fundraiser and social event, bringing together Clarke parents and staff for an evening of fun.  We have everything you need to run the event—names and phone #’s for the venue contact and DJ, and sample forms for parents to fill out.  All you need to do is set a date in March and confirm it with Mr. Wettstone, sell tickets, help run a raffle and coordinate volunteers.  The DJ provides the trivia questions and fun so the evening pretty much runs itself.

Time Commitment: 2 year  commitment, 3 - 4 hours in March/early April


8th Grade Moving on Ceremony (3 volunteers 6th and/or 7th grade) 

Work with Clarke assistant principals to give our 8th graders and their families a memorable farewell.  Help with setup at LHS, organize the post ceremony reception, and recruit 6th/7th grade parents to help with the reception.

Time Commitment:  3 - 4 hours each in June


Book Fair (2 volunteers)

Work with the Book Fair Co-Chairs to plan and organize the logistics of the Clarke Book Fair taking place on Dec. 7-14th. Design and hang up posters and fliers, buy prizes and assemble gift baskets, help to coordinate volunteer cashiers during the week Dec. 7-14 (does not include weekend). Help to come up with new ideas on how to inspire reading in our middle school kids and increase book sales during the Fair.

Time Commitment:  4-10 hours depending on personal preferences and schedules starting late September, early October and during the week of Book Fair


 
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