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open PTO BOARD POSITIONS FOR 2019/20 – as of 4.3.19

  • CO-PRESIDENT

  • VP Secretary

  • Vp social

  • Clarke night out

  • METCO

  • Book fair

  • Picture day

  • flat bread fundraiser

  • box tops

  • Clarke Spirit wear

Scroll down to view descriptions and time commitment for each position. Email Ally Wang if you have any questions.

Co-President (2 year commitment)

  • Attends general PTO board meetings, typically the first Thursday morning of each month as well as any executive board meetings

  • Attends general PTO board meetings, typically the first Thursday morning of each month as well as any executive board meetings

  • Organizes the agenda for board meetings and manages the PTO activity calendar

  • Serves as the primary contact to the principal and holds regular check in meetings

  • Attends and represents Clarke at PTO Presidents’ Council (PPC) meetings, typically the first Wednesday morning of each month

  • Oversees all committees and collects and updates contact information for all committee and board members

  • Reviews the PTO budget with board members for approval and retains all official records of the PTO

  • Serves as ex-officio member of other committees

Time Commitment: 6 - 12 hours per week


vp Secretary

  • Attends all PTO meetings and takes minutes

  • Write up notes, photocopy, and bring to next meeting for distribution and approval

  • Write thank you notes as needed

  • Keep copies of all meeting minutes and thank you notes


vp social

Solicit grade level coordinators and parent volunteers for all school socials by posting a blurb in weekly announcements, inform team parents of dance times/dates, assist grade level coordinators in overseeing socials and leading parent volunteers, confirm DJ, and work with Mr. Wettstone to select a movie for the Clarke staff to run for the kids.

Time Commitment: 6 hours


Clarke night out (6-8 volunteers)

Clarke Night Out is the JCSA’s major fundraiser and social event of the year, bringing parents and staff together for a fun evening.  The CNO Co-Chairs and their team set the date, choose the venue and theme, organize the silent auction, sell tickets, and run the evening.


METCO (3-5 volunteer)

Serve on the METCO committee to explore how the PTO can better integrate our Boston-based students and families within our Clarke community. As many of you likely recall, the elementary schools have the Family Friends program which essentially ends when students leave their respective elementary schools. The PTO is hoping to develop a corollary to that program at the middle school level with input from parent representatives from both Lexington-based and Boston-based families. 

Time Commitment:  3-4 meetings at mutually agreeable times

Or

Coordinate and help plan one or two social activities between Lexington and Boston students and families with direction from Clarke and METCO guidance counselors.   

Time Commitment:  6 hours total mostly in Feb/March


Book fair co-chair (1 volunteer)

(Specific and detailed instructions for running a successful Book Fair will be provided to the new Co-Chairs)

  • Set-up a date for the Book Fair in the Spring for the following year.  Coordinate the date with the PTA, Clarke principal and Book Fair Vendor.

  • Advertise and market the Book Fair to the Clarke Community before the fair begins.

  • Coordinate volunteers to work as cashiers during the week of the Book Fair.

  • Co-Chairs will act as “supervisors” during the week of the fair.


picture day lead

Assist on picture day and create a sign up genius to help recruit and organize parent volunteers for that day. 

Time Commitment:  3-4 hours


flat bread fundraiser (one incoming 6th grade parent to shadow)

How-to’s will be provided by the chair in charge.


box tops (1 volunteer)

Coordinate our efforts with the Box Top for Education program. Collect the Box Tops from the Clarke office and submit them to the program. Write occasional updates/reminders for parents and submit for the weekly announcements and quarterly newsletters. 


Clarke Spirit wear (one incoming 6th grade parent to shadow)

In the fall and spring, the Spirit Wear volunteers offer the Clarke community a chance to purchase Spirit Wear items. The volunteers are responsible for coordinating which items will be offered through the supplier (currently Tricon Sports), updating the order form and providing it to the Clarke secretaries for distribution to all staff and students, advertising Spirit Wear via online announcements, attending Back to School Night in the fall and 5th Grade Parent Orientation in the spring, collating and placing orders with the supplier, and organizing orders upon delivery.

 
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